Scheduling & Tee Times

Powerful tools to create player pairings and manage tee times for trips of any size.

Overview

The scheduling system handles the complex logistics of organizing golf for a group:

• Automatic Pairing: Generate balanced player groups with one click
• Flexible Strategies: Multiple pairing methods for different trip styles
• Tee Time Management: Single tee and two-tee start configurations
• Multi-Round Support: Consistent or rotating pairings across multiple days
• Round Robin: Complete schedules where everyone plays everyone
• Fairness Tracking: Balance early/late tee times across rounds

Pairing Strategies

Choose the right strategy for your trip.

Random

Pure random assignment using Fisher-Yates shuffle. No player data required.

Use when: Casual rounds, mixing up the group, quick setup needed.

By Handicap

Players sorted by handicap index, grouped sequentially from lowest to highest.

Use when: Competitive trip championships, elite player groupings.

Balanced

Snake draft pattern creating groups with similar total handicaps.

Use when: Team scrambles, rounds where group skill balance matters, handicap-based competitions.

AB/ABC/ABCD

Skill-bracket pairing that places one player from each tier into every group.

Use when: Groups spanning wide handicap ranges, rounds needing competitive balance.

By Previous Results

Pairs players based on scores from a completed round.

Use when: You want to rank off one specific round rather than the whole trip.

By Standings

Pairs players from a tournament’s cumulative standings — pick the trip championship and the final round comes out like a tour Sunday: last-place group off first, the leaders’ group teeing off last, with tee times assigned in order. Net vs gross follows the tournament’s own scoring configuration, and players without any scores yet are placed in the earliest group rather than left out.

Use when: The final round, or any day you want groups to reflect the championship race.

Custom

Creates groups respecting scheduling rules only, without automatic sorting.

Use when: Pre-arranged groupings, manual override situations.

Tee Time Configurations

Start formats to match your course and group size.

Single Tee Start

All groups begin from Hole 1 at regular intervals.

• Groups start sequentially from the first tee
• Configurable intervals (typically 8-12 minutes)
• Best for smaller groups or when pace control is important

Two-Tee Start

Groups alternate between Hole 1 and Hole 10.

• Cuts total time on the course roughly in half
• Same interval spacing on both tees
• Best for larger trip groups

Scheduling Rules

Control player groupings with keep-together and keep-apart rules.

Keep Together

Force specific players into the same group:

• Buddies sharing a rental car
• Family groups
• Standing foursomes

Keep Apart

Prevent specific players from being grouped:

• Known personality conflicts
• Team members in inter-team competitions

Priority System

Rules have priority levels (1-10). Higher priority rules take precedence when conflicts arise.

Swap Operations

Fine-tune pairings after generation.

Multi-Round Features

Comprehensive support for multi-day and multi-round trips.

Consistent Pairings

Keep identical groups across all rounds. Players stay with the same partners throughout the trip.

Rotating Pairings

Maximize player mixing. The system ensures players meet different opponents in each round.

Copy Pairings

Duplicate one round’s pairings to another with options to:

• Offset tee times (e.g., morning to afternoon)
• Swap starting holes (Hole 1 becomes Hole 10)
• Keep or change tee times

Second Round Swaps

Automatic adjustments for back-to-back rounds:

• Swap courses (different course on day 2)
• Swap starting tees (1 to 10, 10 to 1)
• Swap AM/PM sessions
• Reverse group order

Fairness Metrics

Track and balance per-player statistics:

• Early vs. late tee time count
• Front nine vs. back nine starts
• Overall fairness score

Enable Optimize Fairness to automatically balance tee times when generating multi-round pairings.

Optimize Across Rounds (Trips)

For golf trips, the Optimize Across Rounds tool builds pairings for several rounds at once so that everyone plays with everyone — repeat pairings are kept to the mathematical minimum.

Open it from a trip round’s Pairings tab, then:

1. Select the rounds to include (rounds that already have scores can’t be re-paired)
2. Choose the players per group (default 4)
3. Optionally add constraint pairs:
   • Always pair together — two players share a group in every round (spouses, shared cart)
   • Never pair together — two players are never placed in the same group
4. Click Preview to see the proposed groups for every round plus a fairness summary:
   • Max repeats — the most times any two players share a group
   • Pairs meeting twice / 3+ times — how many pairings repeat
5. Click Apply to replace the groups in the selected rounds

Good to know:

• Players marked unavailable for a round are automatically left out of that round only
• “Never pair together” is a hard rule — it is honored even when small rosters force other repeats
• The same inputs always produce the same schedule, so previews match what gets applied
• Applying is blocked for any selected round with recorded scores — deselect it or reset its scorecards first
• Also avoid pairings from prior linked trips uses your trip series’ history (who’s shared a group across the years) so the optimizer spreads partners across trips, not just this week. Run “refresh history” on the series after each trip to keep it current
• Avoid repeating pairings from the trip’s other rounds (on by default) counts the groups from rounds outside your selection — typically the rounds already played — as history, so mid-trip re-optimizations don’t put people back with partners they’ve already had. The fairness summary still reports only the rounds being optimized

Round Robin Scheduling

Complete schedules where every participant faces every other.

Circle Method Algorithm

The system uses the mathematically optimal circle method to generate:

• Balanced matchups across all rounds
• No repeated pairings
• Even distribution of matchups per round

Participant Types

Seeding Options

Tee Sheet Formats

Open Tee Times

Self-service booking for casual rounds.

Configuration

Define available booking windows:

• First and last tee times
• Interval between slots
• Maximum players per slot
• Blocked times (maintenance, reserved)

Player Experience

Players can:

• View available times
• Select preferred slots
• Book with friends
• Modify bookings (if enabled)

Administrator Controls

Organizers can:

• Override any booking
• Block additional times
• Cancel bookings
• View real-time availability

Use Cases

Buddy Trip (16 players, 4 rounds)

1. Use Optimize Across Rounds so everyone plays with everyone
2. Add “always pair together” constraints for shared carts
3. Use Two-Tee Start to finish faster
4. Enable Second Round Swaps to vary the experience

Ryder Cup Style Event (24 players, 6 rounds)

1. Create Round Robin schedule
2. Set participant type to Teams
3. Configure Twosomes for match play
4. Generate complete match schedule

Integration Points

The scheduling system integrates with:

• Trip Roster: Auto-include players from the trip roster
• Handicap System: Use current handicaps for pairing
• Live Scoring: Groups sync with scoring interface
• Leaderboards: Standings update as groups report scores

Technical Details

API Endpoints

Group Limits

Next Steps

• Scheduling Guide - Step-by-step setup instructions
• Scoring Formats - Configure scoring for groups